Renewals for schools & trusts
Ask the right person, before the money moves.
RenewBud emails each budget holder a month before a contract's cancellation deadline, asks one question, "Should we renew?", and keeps the answer on record. No more licences, leases and insurance renewing just because nobody spoke up in time.
Free to start. No card needed. Bring your existing spreadsheet.
Should we renew Minibus insurance?
Hi Tom, Claire asked for your decision so there's time to tell the supplier if it's no longer needed.
- Renews
- 25 Nov 2026
- Cost
- £2,150.00 per year
- Please decide by
- 26 Oct 2026
No login needed.
Decision recorded
Photocopier lease
Cancel · "Moving to the trust deal"
Saved this year
£4,860
from 5 cancelled renewals
30 days
before each cancellation deadline
The first email goes out with time to act, worked out from each supplier's notice period. Change the 30 for your school or for any single contract.
No login
for the person deciding
Heads of department answer from the email, in your school's name, and can add a reason. Nobody else needs an account.
Nothing silent
if nobody answers
Two reminders, a week apart. Still no answer? It's recorded as cancelled while there's still time to tell the supplier, and you're told.
From a spreadsheet to decisions on record, in an afternoon
1
Bring your contracts register
Upload the spreadsheet you already keep. Every row is checked before anything is saved: who will be emailed, what's missing, which dates have passed. Changed your mind? Undo the whole import for 24 hours.
2
Budget holders are asked in time
Each renewal goes to the person who owns that budget, a month before the notice period closes. They choose renew or cancel and say why, in a couple of clicks.
3
You see what's decided, and what isn't
One list of what needs you today. Spend by department, savings and the full decision history, ready as a PDF for the finance committee or governors.
Every school knows this problem
The contracts register lives in one spreadsheet. The people who can say "we still need this" are everywhere else.
School Business Manager
You keep the register, but you can't know whether Science still uses the lab subscription. Chasing every head of department by email takes weeks, and some never reply.
Heads of department
You're asked about a renewal after the notice period has closed, when the only choice left is to pay for another year.
IT lead
Licences keep renewing for software that was replaced last year, because the cancellation window passed in August.
Premises
Servicing and maintenance contracts roll over automatically, even when the equipment has gone.
Trust finance
Each school renews on its own, and nobody can say quickly what the trust is paying for, or what was cancelled and why.
What could your school stop paying for?
Add up subscriptions, licences, leases and service contracts, then estimate how much nobody would miss.
Per month
Over 3 years
Back in the budget each year
A rough estimate to help you think it through, not a promise. What you save depends on what your budget holders decide.
Ready to take renewals out of the spreadsheet?
Set up your school, import your register and see who would be asked, before a single email goes out.